New Rich Content Editor coming to Canvas in January

New year, new look! Starting in January anytime you create or edit, an Assignment, Page, Discussion, Syllabus, etc. in Canvas you will have a new look and feel on the editing page. The new version still supports all the same features the previous version did:

  • Announcements
  • Assignments
  • Discussions
  • Pages
  • Quizzes
  • Syllabus

New rich content editor:

Screenshot, new Canvas Rich Content Editor

 

  1. Rich Content Editor content area: still able to preview and add to page content.
  2. Formatting content menu bar: format page content
  3. Format text
  4. Insert links to media and documents
  5. External tools
  6. Format paragraphs
  7. Clear formatting
  8. Add tables
  9. Insert an equation

Previous rich content editor:

Screenshot, old Canvas Content Editor

 

  1. Rich Content Editor content area
  2. Insert HTML directly into Canvas using the HTML Editor link.
  3. Link to course content using the content selector

Zoom Offers More than Videoconferencing: How to Engage Students this Term

Zoom has afforded us all with the opportunity to see and speak with students, other faculty, friends, and family when we are otherwise unable to meet in person. The videoconferencing that Zoom allows is only a portion of the possibilities for engaging hyflex and synchronous teaching and learning. Ready to know more? The following strategies for using Zoom, enhancing student interaction, and increasing engagement can enhance your online presence this term.

Getting Started with Zoom

If you have never used Zoom before, you will need to set up an account and customize preferred settings. Step-by-step information is available from Zoom on how to set up your Zoom account.

Upon opening Zoom, you will begin at the home screen. The home screen includes icons for starting a new meeting as a host, joining a meeting that someone else will host, as well as settings that can be adjusted according to need.

Screenshot, Zoom login home

Video Conferencing Considerations

  • Lighting – lighting is best when it is consistent without too much brightness directly in front of you (it will cast shadows) or directly behind you (it will overshadow your appearance). “Creating and Delivering Online Presentations” includes suggestions for lighting and overall appearance as well as visual examples of effective versus ineffective or inappropriate practices.
  • Camera position – If you are going to use a particular space in the room, it is helpful to make that space the focus of the camera view. Think about whether you will use other areas of the room that are not in the immediate view of this position and consider how you could change the setup so that all useable areas are in sight at all times for students attending via Zoom.
  • Sound – quiet spaces are optimal as background noises make it difficult to hear the speaker. Additionally, participants should keep their microphones on “mute” until needing to speak to reduce background noises from their locations. Also consider that in a hybrid classroom environment, the actions of the in-person students, such as shifting through papers or eating, can be heard by and add distractors to those in the remote environment.
  • Background – Selecting “New Meeting” will open your camera view to show you what others can see of you and your space. It is recommended that you do this before starting a new session in order to check your lighting or unintentional items that could be in your background. You can also position your camera to optimize the viewing area of things such as a whiteboard or other screen that you may want remote participants to see. Additionally, from the home screen, you can select “settings” and choose a saved image or downloaded image to function as the background. Zoom has an official guide on how to change your background.

Engaging all Students, Flex and Synchronous Learning

Once your Zoom account is customized to your preferences and your environment is set there are several options beyond a video lecture to help keep everyone engaged; whether virtual, in-person, or both.

Setting Clear Expectations

Deciding how and when you would like for participants to interact in a virtual or hybrid course is just as important as when teaching solely in-person. Setting clear expectations from the start supports effective practices and will help to create a more interactive stress-free experience for all. Consider setting requirements for students to have their cameras on to facilitate better face-to-face interaction. Policies for students staying muted until it is their turn to speak and how they will signal that they need to speak, or if they should type their comments and questions first in the chat section. A dedicated section to Zoom and online expectations in your syllabus informs students when viewing materials in Canvas and reminds you to discuss these expectations in your first class meeting.

Assigning a Cohost

Teacher’s Assistants can be great assets to a blended learning environment too. TA’s can support management of lessons in many ways, including responding to chat and adding additional course resources as needs arrive throughout the session. Once signed into your Zoom account, select the “settings” icon. From “settings” under the “meetings” tab there is “co-host” option. If the status toggle present is gray, you should be able to click it to turn it blue and activate the co-host account setting. Having trouble choosing this option? There is a prerequisite for this function that your Zoom account must be an administrator account. If you are still having difficulty enabling this feature consider the Zoom help link or contact Biggio Tech for support.

Managing Participants

Screenshot, More dropdown

Managing participants allows use to set the expectation for video interaction as well as to facilitate a way for students to communicate feedback without interrupting your lesson or the speaker. For example, on the bottom toolbar of the meeting main screen, choose “participants”. There, you can communicate with any of the participants using the icons at the bottom of the window; yes, no, go slower, go faster, or an emoji when selecting “more”.

Also, under the “participants” icon, select “more” to manage interactions. This menu enables you to lock the meeting after you have started teaching, require that participants’ display names are their account names, or remove the option for participants to unmute themselves if needed for a presentation or space without disruption. Participants would still be able to communicate with the “chat” feature if enabled.

Chat

Screenshot, More dropdown

Chat can be enabled for participants to communicate with everyone in the meeting, or only select options such as the host, or no one at all if administering a quick check-in or quiz. The chat feature also allows ready sharing of files in the moment. The chat function is a great feature for questioning dialogue during lessons, such as real time questions from students in the classroom setting or virtual environment. Enabling a “Co-host” provides for an extra person to monitor conversations and questions without disrupting the lecture. The cohost can then interject when they feel appropriate to the lesson and responses can be both discussed as well as typed into the chat section thanks to their help.

Chats can also be saved, allowing for all participants to review the information at their convenience. Zoom provides guidance on saving chat dialogue.

Share Screen

Screen sharing is a great way to show participants your view or specific items that may need their attention. From the toolbar, the icon “share screen” will project onto participant computers anything that you want them to view. For example, you may choose to share your entire desktop allowing participants to see everything that you see and do on your computer, an interactive whiteboard similar to a classroom whiteboard only virtual, or specific files. The “basic”, “advanced” and “files” tabs at the top of the menu help you to choose what you would like to share.

The small carrot next to the words “share screen” will pull up an advanced menu allowing you to customize who may share their screen and how many participants may share at a time. This is a wonderful feature for collaborative presentations or allowing students to explain their thinking when sharing.

Screenshot, Share Screen dialog box

 

Polling

Polling can be set up ahead of time (recommended) and used for multiple course sessions. Selecting “polling” from the toolbar will open a small popup with any polls created under your Zoom account. Selecting “add a question” or “edit” will open a new tab in your internet browser allowing you to create polling questions. If you already know of some questions you would like to ask participants, you can set up polls unique to each anticipated class session. Or, create a quick poll during class—participants wouldn’t see you doing so unless you were sharing your screen.
Once the poll is created, close the tab, and go back to your Zoom session main menu. Select “polling” and choose whichever poll needed for the current session, then “launch poll”. You will be able to see how many participants chose each answer choice.

Screenshot, Zoom Polling

Breakout Rooms

Breakout rooms are the virtual version of in-person small groups. A breakout room moves participants to another Zoom space to interact with one another and then will bring them back to your main meeting session after a designated amount of time.
Screenshot, Breakout Rooms settings

Suggestions for breakout room policies and facilitation:

  • Before assigning groups to a breakout room, provide a clear task for completion and post this task in the chat
  • Avoid assigning more than one expectation for group completion per breakout session. Shorter more frequent discussions are better than a long list of work and an unspecified amount of time
  • Choose roles for students before the breakout session so that once in the group it is clear who should be completing what task. Some common roles include: a timekeeper who keeps collaboration on-task by being mindful of limits; a recordkeeper who records thinking by members of the group and helps to refer back to previous thoughts; a spokesperson who will synthesize and share out the outcome(s) of the task to whole group upon return to the main session

Accessibility

Be sure to select closed captioning, transcription, and record Zoom sessions so that all students can view the materials at their own pace and need level.

Automatic Zoom to Panopto

Recording Zoom sessions has many advantages for faculty and students. Students attending classes remotely in other countries, for example, can view a full class session at a later time and date as though they had attended live. Unforeseen circumstances preventing class participation do not then also prohibit students from obtaining the lesson materials and faculty unable to host a live session can post a pre-recorded lesson instead. Fully recorded class sessions are also great tools for meeting the unique ability needs of every student and for additionally study resources. For more information about how to automatically transfer Zoom recordings to Panopto, we provide a help guide.

Additional Considerations

  • Set a warm and welcoming tone –avoid language that is harsh or negative: ex: use “we” statements instead of “you” statements. State your expectations clearly but avoid threats. For example, “Late work will not be tolerated under any circumstances” might be better stated as, “Each assignment builds on the next so late work will not be accepted.”
  • Be present and engaging –always include “Feel free to contact me with any questions” along with a link to your preferred method of communication (i.e. email, phone number, or Zoom scheduler) in every announcement and email you send.
  • Establish consistency. Students drop online courses because of feeling overwhelmed and frustrated. Keep this potential frustration and anxiety in mind every step of the way as you build and facilitate your course.
  • Start with an ice breaker or student introduction forum. Encourage students to upload a picture or avatar. You do the same–set the example and model what you want them to do. Ask students list their concerns and any helpful hints they have about success in previous online courses. Provide personal responses to each student’s post.
  • Redundancy is GOOD –provide important information in more than one place.

Want to Know More?

While blended and online instruction can be challenging there are many great resources available to make the experience smooth and successful for all participants. Select the following links for more tips on building greater engagement in your courses this semester.

Tips & Tricks: Teachers Educating on Zoom

Teaching Effectively During Times of Disruption

How to Overcome Classroom Zoom Fatigue

25 Ways to Make Your Zoom Meetings Awesome!

Ten easy tips for better Zoom meetings

This site is here to help you most effectively use Zoom as we all navigate the coronavirus pandemic.

Tips and Tricks for a Great Zoom Class or Meeting

Video Conferencing with Zoom: Online Course Tips & Ideas

Zoom Cloud Storage and Retention

In 2020, Zoom has become an indispensable tool in Higher Ed during the COVID pandemic. However, Auburn University does not have unlimited Zoom cloud storage. Due to this limitation, in order to provide access to the temporary storage space for everyone during the semester, we are encouraging you to download your recordings or remove what is not needed.

We are currently over our allotment for cloud storage. Thankfully, Zoom allows recording, but we must make changes to get under the allotted space. To maintain equitable access to everyone at Auburn, we will enable a 6-month retention policy. Recordings older than 180 days will be automatically moved to the trash in your account. This is not a permanent deletion! It will stay in the trash for up to 30 days, if you need to recover and save your session for any reason. You will receive a notification from Zoom 7 days before your files will be permanently deleted from Trash.

Auburn’s video distribution platform is Panopto, which has unlimited storage, as well as student-friendly features not available in Zoom. Panopto allows students to watch at .5x-2x speed, create time-stamped notes, as well as providing you analytics and insights on how often and how long your students are watching the recordings. Finally, Panopto will “adaptive stream” the video so that each student will get the highest possible video quality for their available bandwidth.

Restoring Deleted Zoom Sessions

If you have recordings moved to the trash, you may restore them within 30 days. However, we still recommend moving them to Panopto for long term storage.

  1. In your Zoom Cloud Recordings if sessions have been deleted you will see the trash hyperlink.
  2. Click on your trash hyperlink and from there you will have access to the current deleted Zoom sessions.
  3. Screenshot, Select Trash

     

  4. Next to each session there will be an option to recover or delete, click recover, and it will move it back to your cloud recording tab where you will be able to download and save to your computer.
  5. Screenshot, Select Recover

Panopto-Zoom Integration

To help make this transition easier, we’re rolling out a new integration between Panopto and Zoom! This integration will automatically copy any Zoom recording into a set destination folder within Panopto. You can set your class recordings to automatically be uploaded to the Canvas-Panopto folder.

We have a guide on this integration online. Since this is a new integration, we ask to send any and all feedback to biggiotech@auburn.edu.

Uploading Zoom Recordings to Panopto

If you prefer to choose when/what videos are uploaded to Panopto, then you can manually upload each recording to Panopto for long-term access during and after the semester’s end. To do so, log in to your Panopto account, from there you will be able to access the Create drop-down menu and upload your Zoom recordings and organize them by class in your folders section.

 

Screenshot, Select Create then Upload Media

Saving Zoom Sessions

If you prefer to have a local copy, you may download any video for storage.

  1. After logging into your Zoom, click recordings on the left.
  2. Choose the Cloud Recordings tab then you will be able to download individual recordings and save them to a different location.
  3. Screenshot, Select

     

    Screenshot, Select

Securing Your Remote Teaching

Higher education and K-12 have moved to remote instruction. This means new threats from bad actors hoping to take advantage of these possibly new and unfamiliar technologies. To help protect you and your students, we’ve compiled a few general suggestions you can implement now in your remote course. We’ve also included information on the new increased security in Zoom, which now enabled host-only sharing and waiting rooms by default.

Secure Your Zoom Calls

Zoom has recently tightened security by enabling three new features: the Security panel for meeting hosts and Waiting Room and Cloud Recording Passwords for participants.

Now by default in a meeting, only the Host is able to share their screen. You may change this setting at any time in the meeting by clicking "Security" and then clicking "Enable Waiting Room" to remove the check mark. Once the check is removed, the waiting room is no longer active.

If you prefer to return to the previous default setting, you can change this from your Zoom account directly on the Zoom Settings Page adjust your participant screen share.

 

Cloud Recording Password Restriction

Cloud Recordings can now optionally be protected by a randomly-generated password. By default this is disabled, but you may turn on this setting in your Zoom account to add a password to each Zoom recording.

From the Auburn Zoom website choose "Settings" (1) to be taken to the settings page. From the top of the page, click the Recording (2) tab and scroll down on the page until you see the "Require password to access shared cloud recordings" (3) option. Click the button to the right of this option to turn the slider from gray (off) to blue (on), this will ensure your future recordings will be password protected.

 

Waiting Rooms and User Authentication

Meetings created in Zoom will have "waiting room" enabled by default. You can change this setting, highlighted in orange, while scheduling your meeting. You also have the option, highlighted in blue, to allow only authenticated users to join. This will require participants to login using their Auburn credentials, and will prevent any non-Auburn participants from joining. You may change this option in the drop-down menu from "Auburn University" to "Sign in to Zoom" if you would like to allow non-Auburn participants.

During your meeting, to admit participants, choose "Manage Participants"

You can admit individuals, deny admission, or admit all. Verify the individuals and choose "admit" to allow them to join your meeting.

 

Restricting Screen Sharing

By default, Zoom will now restrict meetings to only allow the host to share their screen. If you would like students to present materials, you can adjust this setting during the meeting.

Click "Security" to open the menu, then click "Share Screen", a check mark will appear, and participants will now be able to share their screens.

Muting and Removing Participants

To avoid disruptions during parts of your Zoom call, you can optionally Mute All Participants and prevent them from unmuting their microphones. This will prevent accidental disruptions until the participants are unmuted.

If an individual is being disruptive, has accidentally left a microphone open, or is otherwise creating issues with the call, you can optionally mute that person. Muting will silence their microphone - or take it a step further for disruptive students by using "move to waiting room" or "remove" to drop them from the call entirely. More information is available at the Manage Participants Guide

Locking the Meeting

Once a Zoom meeting has launched, and your students have joined, you can prevent disruptions to the meeting by locking the session. Please note this will prevent any new participants from joining, even if they have the meeting password.

To lock the meeting, click "Security", then click "Lock the Meeting" - a check mark will appear indicating the meeting is now locked.

Protect Your Computer

We have always needed to ensure that our computers are secured, but now this has become even more important. Key ways to secure your computers and the information we need to protect (e.g., student records) include multi-factor authentication using DUO, updating our computers and software applications to protect against hackers, and remaining alert of suspicious emails and other digital communications.

Double Check Duo

You will want to make sure you have your Duo authentication enabled and set to your current phone number or mobile device. You can find out more about updating your Duo settings at duo.auburn.edu.  

Make Sure You Have Anti-Virus Software

Make sure your computer is running an up-to-date anti-virus software. For your work computer, you will want to contact your department IT provider, they will ensure that your machine has all required university security software. For home computers, a to verify your anti-virus software.  

Update Your Web Browser

Update your web browser to the latest version. Updating your browser ensures you are protected against new exploits and security vulnerabilities. We recommend using Firefox or Chrome for best compatibility and security.

Check for System Updates

Beware of Phishing and Cybersecurity Threats

Review the Phishing Awareness guidelines from OIT. Be on the lookout for emails from non-Auburn addresses, suspicious requests, and fake password reset emails. More helpful tips on protecting your computer online are available at the the OIT Cybersecurity Page.

Integrate Panopto with Canvas

Panopto

If you are using Panopto with Canvas, we recommend enabling the Panopto integration and using the class folder to upload your videos. By integrating Panopto with Canvas and putting your videos into a course folder, you will put your video content behind the Canvas login. If you would like your students to turn in work using Panopto, you can create a Class Folder for student uploads.

Use Remote Proctoring for Exams

Proctoring Exams

With courses moving to remote instruction, how can we offer our exams remotely while still ensuring a fair and secure testing environment? An option is to make use of remote proctoring. During the remote instruction period, the cost of two platforms, HonorLock and ProctorU, is being covered by the university. Any instructor can utilize HonorLock and ProctorU proctoring to ensure exam security.

 

Connect to the VPN

If you will need to connect remotely to your on-campus computer, or access certain applications in Banner, you may need to securely connect to the Auburn network using the VPN.

Help for getting started and installing the Cisco VPN client is available at the OIT VPN help page. Your department IT, as well as the IT Service Desk, are available if you need any assistance.

New Class List App Announcement

As of January 30, 2020, Auburn University has implemented a new Class List App which displays course rosters with photos and email capability.

To access the Class List App, please navigate to AUAccess and then click on the Class List icon. This icon is located along the top row in the Faculty/Administrator tab and near the bottom of the page on the Employee tab.

Additional details can be found here in ServiceNow.

Class Continuity Preparation

Class Continuity Preparation

What if an emergency happens in Auburn and the campus is not physically accessible due to closure? Or if half the students are absent due to sickness or weather? How will this affect your course delivery? How can we accommodate these inconveniences without derailing our whole teaching schedule?

As our campus prepares for the possibility of disruptions to university operations and instructional delivery caused by COVID-19, representatives from the Biggio Center are available to meet with academic department and units to provide hands-on workshops and training for software that supports the following functions:

  • Conducting live classes, meetings, and office hours using Zoom;
  • Communicating with students, and securely collecting assignments and issuing grades using Canvas;
  • Virtually proctoring exams while ensuring academic integrity and minimizing the burden on faculty time; and,
  • Recording videos for course content to securely share it with students using Panopto.

Auburn University Academic Contingency Policies

Auburn University has adopted Academic Contingency Policies with three key areas of guidance: faculty contingency plans, academic unit contingency plans for instructor absences, and the contingency class attendance policy. Next steps:

  • Add language in your syllabus so students know you will monitor and adjust course delivery as needed. Consider the following example: “If normal class and/or lab activities are disrupted due to illness, emergency, or crisis situation, the syllabus and other course plans and assignments may be modified to allow completion of the course. If this occurs, an addendum to your syllabus and/or course assignments will replace the original materials.”
  • Communicate your plans with students, even if it is to let them know that you will make a decision at a later time.

Live Classes, Meetings, and Virtual Office Hours with Zoom

Using Zoom, students can remotely join a video session and participate in an engaging lecture or class with active learning. Offering your office hours through your Canvas course via Zoom is also a powerful way to stay in touch with students.

The first time you use Zoom, sign-in from either the webpage https://auburn.zoom.us or from the App on your computer or device. If prompted, choose Single Sign On (SSO) and enter "auburn" as the domain. You will then be taken to the AU AUthenticate login page where you will use your AU credentials to sign-in to Zoom. Note: Sign-in must be completed before starting or joining a meeting in order to have full host permissions for your events. Once integrated, your Zoom link within your course will launch Zoom and connect students with your personal meeting session. These Zoom meetings offer functionality such as shared screen, breakout rooms, and chat. You can also record the sessions and make the link available to students.

We recommend using Firefox for using Zoom in Canvas, Chrome may fail to load the page.

The Getting Started with Zoom screencast below will guide you through setting up Zoom sessions for class or office hours in Canvas.

Next steps:

Additional resources and Support

Canvas for Grading and Communication

Canvas is the official Learning Management System (LMS) used by Auburn University. Canvas already contains enrollment information directly from Banner. Canvas offers a FERPA-compliant solution for collecting assignments securely from students, issuing grades securely, and sending communication and announcements to all your students.

Next steps:

Additional resources and support

Lecture Capture with Panopto

Panopto allows you the option to record video, capture your presentation (such as PowerPoint files), and share this content out with your students through your Canvas course.

The Getting Started with Panopto screencast below will guide you through using Panopto to record and share videos with students through Canvas.

Please note that by default, Panopto videos can be downloaded. To change this setting, please view this guide provided by Panopto.

Next steps:

Additional Support

Online Exams and Proctoring

The learning management system (LMS) used by Auburn University, Canvas, has a secure quiz feature that allows instructors to assess students using multiple choice, short answer, essay, and other types of questions. The steps below will guide you to create an assessment in Canvas, select a proctoring option, and assessment grading options. Instructors requiring the use of platforms other than Canvas should contact the Biggio Center Testing Services to configure ProctorU.

Step 1: (Re-)Creating an assessment

  • Consider redesigning the assessment such that it does not need proctoring - reflective, personalized work, videos and pictures of the student demonstrating their understanding of concepts, and similar types of activity that focuses on the core learning objectives may arrive at a high-quality assessment despite the challenging situation.
  • Specifically for final exams: determine if it is necessary. If students have adequately demonstrated learning through the entire term, and calculating their grades without the final exam yields a grade acceptable to the student, then making the final exam optional is a viable solution.

Building a Quiz Assessment in Canvas

Step 2: Select proctoring option

Despite the challenges of remote instruction, academic integrity remains critically important at Auburn. 

During Spring 2020, Auburn University is covering the cost of virtual proctoring through two partners: Honorlock or ProctorU. Both of these solutions are a combination of human and artificially intelligent computer-based systems.

A brief overview of the virtual proctoring process

Instructors configure the assessment in Canvas to utilize one of the proctoring solutions. When a student connects into a proctoring session, students verify their identity using government-issued ID, and secure their location through a 360-degree scan of the test-taker’s location. The test-taker is then recorded through their webcam during the testing. An AI system triages the video and identifies red flags for the instructor to review. Canvas auto-grades any multiple choice and short answer questions; instructors must grade essay type questions.

Requirements

Both proctoring solutions require the Google Chrome browser and a webcam, and both are available 24/7.

Differences

The primary difference between Honorlock and ProctorU is that ProctorU has a human proctor further triage the red flags in the recorded video, thus reducing false positives. For faculty using Honorlock, this service is available from Biggio Testing Services.

Addressing privacy concerns:

All software and technology at Auburn University is vetted through an extensive process that includes compliance with privacy standards, data security, accessibility, and legal requirements. The platforms we support on campus have all demonstrated to the appropriate experts at Auburn that their practices and policies align with our requirements and expectations.

Assurance of academic integrity is critical for Auburn University. There is no alternative to a secured testing experience.

Students may consider:

  • Going to a location that is not their personal room and conducting the proctored exam;
  • Using a cellular hotspot with sufficient connectivity speed to take the exam;
  • Create a second profile in Google Chrome which can be deleted after the proctored exam.

Option A: Self-proctor

Using Zoom to proctor is not considered a secured proctoring environment, however it is a better alternative than e-mailing exams to students. This solution is one option for classes in which one proctor is available per 8-10 students, and the assessments are open-notes. E-mailing exams to students is not recommended unless it is an open-book exam, the instructor is not concerned with students sharing information, and the instructor is not concerned about exam security (students publishing the exam to websites or sharing it in private groups).

  • Use Zoom to view each test-taker via webcam and request to secure their location (minimally: ensure no cellphones are within arm's reach, only allowed resources are in the visible area, and no windows are in front of the test-taker).
  • Use breakout rooms in Zoom to assign up to 8 students per individual proctor, e.g. TA. The proctor must stay in the room with the test-takers.
  • Disable the private chat feature, allowing students to only chat with the instructor/host
  • Ensure you have time available for students with accommodations, or contact the Office of Accessibility for assistance

Option B: Honorlock virtual proctoring

Option C: ProctorU virtual proctoring

Step 3: Grading and Review

For virtual proctoring, not all yellow or red flags are indicative of cheating. Faculty should use their discretion in determining if flagged incidents warrant additional action for Academic Honesty.

University Writing

University Writing will continue to support students, faculty, and staff with writing and writing instruction. The Miller Writing Center will offer online appointments and University Writing administrators will contribute to faculty support efforts lead by the Biggio Center, including remote help via Zoom for faculty who are managing writing assignments. We will also continue to be available for one-on-one consultations through email. Please access this resource to see the full details of our COVID-19 plan.

Academic Support for Students

Academic Support is here to help students with their transition to remote learning. We will continue to offer remote delivery of our free services for the remainder of the spring semester. Encourage students to learn more and connect with these programs using the links below:

Students can check out our helpful resources page for strategies on organizing, focusing, connecting, and staying motivated with their online courses. For more online learning strategies, students have the opportunity to schedule an online Academic Coaching appointment through our website.

Next Steps:

Library Support for Remote Teaching and Research

The Libraries Ask-a-Librarian service will be monitored during regular university business hours. Email, telephone, and chat help is available.

Innovation & Research Commons (I&RC) and Adobe Creative Cloud

  • All I&RC Multimedia/Adobe Workshops are posted as pre-recorded videos on the I&RC Instructional Content page
  • Adobe offers additional resources for distance learning, such as Zoom to Rush video editing
  • Consider Adobe Spark as a tool for students to complete assignments who may not have access to powerful computing. Adobe Spark is available online through a browser and on mobile devices through free app store downloads, enabling students to complete assignments on their phones
  • Access to Images on Adobe Stock continues
  • Assistance for using Adobe Creative Cloud is available via the I&RC: Adobe Creative Space and email, Zoom: contact: Chelsy Hooper.

This page will continue to be updated with the latest resources for faculty and staff. Follow Auburn University’s COVID-19 website for the most up-to-date information.

New Lockdown Browser Integration

The Lockdown Browser’s integration with Canvas has been updated to provide more functionality and security.

New Features

  • LockDown Browser iPad app: A free app that lets students use LockDown Browser on an iPad
  • “Early exit”: This feature permits students to exit a quiz early for emergency situations; a student submits a reason for the early exit, which is then reported to the instructor
  • Respondus Monitor: This is a companion application for LockDown Browser that uses a student’s webcam to record the assessment session. Note: This feature is currently being funded by Biggio Center.

More Support

 

Enabling the Lockdown Browser

The previous method of checking the Lockdown Browser is no longer available.

In the new integration, Lockdown Browser is no longer enabled in Quiz Settings.

To enable the Lockdown Browser, (1) click “Settings” within your course then the (2) navigation tab at the top. Find (3) Lockdown Browser listed in the disabled menu and turn on the tool by clicking the three dots then “+ Enable.” (4) Save when finished.

Integrating the Lockdown Browser from the Settings - Navigation tab

Configuring the Lockdown Browser

Once you’ve enable the Lockdown Browser, (1) click it once in the navigation and (2) authorize using your Auburn/Canvas credentials.

Signing in to Lockdown Browser using your Auburn Canvas credentials

The Lockdown Browser comes with tips and tricks for both teachers and students.

Lockdown browser provides tips and tricks

To enable the Lockdown Browser for an exam, click the dropdown arrow next to the quiz and click “Settings.”

Choose the Quiz dropdown arrow and choose settings

Then click the options for your quiz and click “Require the Respondus Lockdown Browser for this exam.” The access code is optional.

adjusting the Quiz settings in Lockdown Browser

Zoom Update for Spring 2019

Big changes have arrived to Zoom over the holiday break. We’d like to take a moment to highlight some of the key changes for users at Auburn.

Canvas Integration Update

The Canvas integration has been updated more tightly connecting the two systems. Now once integrated, Zoom will appear in your navigation bar for both you and your students. Create, edit, and schedule your Zoom meetings as you would from https://auburn.zoom.us directly in Canvas. If you prefer the previous method of adding the Zoom link to a module, that can still be done! We have help online to get you started, but always feel free to call us with any questions.

Note: The previous integration is no longer available.

 

screenshot, setting a name and time for a meeting

 

More Help!

 

Zoom Application Refresh

This month, Zoom is updating their client as well. From the Zoom update announcement:

New and exciting updates are coming to Zoom next month! These enhancements will provide your organization with smarter, more productive, and happier ways to work.

Here are a few highlights:

  • Refreshed user interface design. Zoom’s new desktop application is streamlined into one window with a modern, clean look and feel.
  • Keep the conversation going in between meetings. Use the Chat Tab to chat 1:1 or create a public or private channel for your team to collaborate and share files.
  • Stay organized. The Meetings tab now integrates with your calendar to display all your upcoming meetings and links to past recordings.
  • Stay connected. Use the Directory Tab to sort and group anyone in your Zoom Account (formerly listed as “Contacts”).
New Zoom Interface