Steps to Successful Re-Registration

In order for your organization to remain active, you must complete the annual re-registration process. Please use the following steps to ensure your organization’s successful re-registration process. There are a few changes this year so please be aware of those changes and what items are needed before beginning your re-registration form submission.

This process must be done by August 1, 2020 or your organization will be placed on Conditional (formerly known as Probationary) Status.

New Policies related to Student Organizations at Auburn University

Over the past year, Auburn University has implemented new policies to assist students in understanding the rights and responsibilities for all student organizations. It is important for all organization leaders to be aware of these policies and understand that their organizations should comply with these new policies.

Student Organization Policy 

Policy on Student Organization’s Use of Auburn University Trademarks

Student Organization Social Event Policy

 

Before starting your organization’s re-registration:

Before you begin your organization’s re-registration, please ensure that your organization is compliant and prepared with the following standards:

Organization Type:

Student Organizations are now classified in 5 categories:

  • Registered Student Organizations;
  • Sponsored Student Organizations
  • Competitive Clubs;
  • Club Sports; and
  • Fraternities and Sororities.

These categories are defined in the Student Organization Policy. Please refer to that policy to understand the definition of each policy. Only Registered Student Organizations, Sponsored Student Organizations and Competitive Clubs complete the annual re-registration process through Student Involvement.

Organization Name:

All Student Organizations should include the word “club” or similar identifier in the name of the organization.  Identifiers include but are not limited to: Club, Society, Association, Sorority, Fraternity, Council, Institute, Group, Committee, Students, Students For…, Campus Ministry, Ambassadors, Recruiters, Fellowships, Community, Greek Letters, and/or Chapter.

Registered Student Organizations may include the words “at Auburn University” along with or as part of their organization’s name.  Acceptable alternatives include “at Auburn” or “at AU.”  This designation may not appear larger than the rest of the Registered Student Organization name. (Example- The Society of Student Organizations at Auburn University is allowable; Auburn University Society of Student Organizations is NOT.)

Sponsored Student Organizations, Club Sports and Competitive Club names may include “Auburn,” “AU,” or “Auburn University.”

Organization Logo:

Registered Student Organizations may create their own graphic logo that includes “at Auburn University”, “at AU”, or “at Auburn” but may not incorporate any additional Auburn trademark or references into the logo.  The organization name must be included with this graphic.  The text “at Auburn University”, “at AU” or “at Auburn” may not appear larger than the organization name. For further details visit http://licensing.auburn.edu/rso/

Student Organizations will be required to complete the Student Organization Logo Approval Form (outside of re-registration) before they may print their organization logo on any design or apparel.

Sponsored Student Organization Verification Form:

Sponsored Student Organizations are organizations formed to advance an interest that is closely related to a University school/college or department and to contribute to the mission of the University. Sponsored Student Organizations must be sponsored by a University school/college or department, and a University dean or vice president must complete a verification form confirming that affiliation. Although governed by students, Sponsored Student Organizations typically are subject to significantly more University oversight and management than other student organizations. Sponsored Student Organizations may be funded in whole, or part, by an administrative department or academic unit, but may also be eligible for funding from the Organizations Fund or SGA Budget & Finance process. More info may be found in the Student Organization Policy.

If you feel that your organization meets the Sponsored Organization definition, please be prepared to submit the Sponsored Verification Form to Student Involvement.

Constitution & Bylaws:

All Student Organizations must maintain a current copy of your organization’s Constitution & Bylaws on AUinvolve. These documents should be saved on AUinvolve as 1 combined document with the Constitution first. Organizations that do not submit both a Constitution & Bylaws will be denied until a proper document is submitted.

Constitutions must include the following non-discrimination statement verbatim in section I of Membership Article III. “Membership is restricted to regularly enrolled Auburn University students, faculty, and staff. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. No university student may be denied membership on the basis of race, sex, religion, national origin, color, age, disability, gender identity or expression, sexual orientation, or veteran status as outlined in the Auburn University Policy Regarding Prohibited Harassment of Students.”

Advisor Information:

Student Organizations must have an Auburn University faculty or staff member serving as Advisor of the student organization. The advisor needs to agree to and sign the Organization Advisor Expectations Form.

Member Information:

Student Organizations will have an opportunity to update the student organizations online information when transitioning to new officers, so as not to lose communication with the Student Involvement.

President’s Training

Complete the annual President’s Training hosted by Student Involvement. Training may take place online and/or in-person. The Fall President’s meeting is August 18 at 5:00 PM. Additional online trainings may be required prior or after to attending the President’s meeting.

If you have any questions, please contact Alexis Davis at agd0033@auburn.edu or 334-844-4978.

Last modified: July 21, 2020