Event Permits

students_permits

Student Organizations

Choose a location for your event:


A. Concourse, Open Air Forum, Student Center Tabling or Signage
  1. Log on to AUinvolve.
  2. Search for your organization.
  3. On your organization page, click “Events” in the left column.
  4. Click “Create New Event” (must have appropriate administrative privileges).
  5. Enter event information (this information is public for students to read!).
    1. If applying for a banner permit, event name would be “Organization Name Banner Permit”
    2. For promotional materials, the start and end date should include the length of time in which you intend on having your materials out.
  6. After completing the information, select the type of permit you wish to apply for.
  7. Read and agree to the terms of your permit.
  8. The next event information page allows you to describe, in detail, your permit request. Be very specific on this page.
  9. Submit permit for approval. Upon approval of your permit, you will receive an email with your permit.


B. Student Center Ballroom, Green Space or other Student Affairs Controlled Areas
  1. Contact Student Affairs Reservations at 334.844.1320 with completed Event Registration and Planning Form to discuss availability and room locations for your desired event. Upon agreement of location, date and time, Student Affairs Reservations will place a hold on your reservation until all permits and other paperwork are approved.
  2. Fill out the Campus Event Request Form through the Office of Communications & Marketing. This form may require you to obtain additional permits or forms for various reasons (amplified sound, tents, etc).
  3. Upon approval of your Event Request Form, within 2-3 business days contact Student Affairs Reservations to confirm your reservation. Your reservation hold will be released if you do not contact within the allotted time period.
  4. Upon confirmation from Student Affairs Reservations, submit your event through AUinvolve for publicity and registration with the Center for Student Organizations.
    1. Click on “Organizations.”
    2. Search for your organization.
    3. On your organization page, click “Events” in the left column.
    4. Click “Create New Event” (must have appropriate administrative privileges).
    5. Complete and submit information

C. Other Locations
  1. Contact the location in which you would like to host your event to establish the process in which they would like you to follow.
  2. Fill out the Campus Event Request Form through the Office of Communications and Marketing. This form may require you to obtain additional permits or forms for various reasons (amplified sounds, tents, etc.).
  3. Upon approval of your event, submit your event through AUinvolve.
    1. Click on “Organizations.”
    2. Search for your organization.
    3. On your organization page, click “Events” in the left column.
    4. Click “Create New Event” (must have appropriate administrative privileges).
    5. Complete and submit information

 

Campus Departments (non-organizations) and Outside Vendors

Campus departments do not have access to the Event Planning Form through AUinvolve. A paper Event Planning Form must be turned in to Debbie Hood in Student Center 2301A.

There will be a charge for vendors/advertisers to be on the concourse. Non-profit entities (charities, medical, Red Cross, LifeSouth, military recruiters, campus departments, etc.) will not be charged. Contact the Division of Student Affairs at 334.844.1320 for the rate.

Helpful Event Links